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Heavy Equipment Rental
Rental Inventory Management
Features:
- Assign rental rates, minimums and deposit requirements at time of inventory entry
- Establish packages and item groupings
- Determine status of items from one central location
- Log and check future Reservations for each item
- Create Internal product codes in addition to manufacture codes for fast entry at time of rental
- Define purchase and replacement values per inventory item
- Quickly view rental history, maintenance and purchase information from one location
- Attach reminder notes to any items; such as additional items needed with rental
- Log damage and maintenance history
- Create Bulk items vs. singular items
- Establish multiple percentage of ownership (SPLITS), and track revenue by percentage
- Manage Re-Rent items easily and quickly
- Custom quote system allows you to print and quickly convert quoted items
Reports:
- Available Equipment List
- Sold Equipment List
- Equipment History by Rental Contract
- Equipment Vendor History
- Equipment Costs
- Past Due Rentals
- Equipment Locations
- On Hand / Total Costs
- Shared Inventory
- Reservation Reports; Today, This Week, Remaining & Percentage of Rentals vs. No Shows
Rental Contract – Opening New Contract
Features:
- Add or edit customer information from rental contract
- Automatically log date, time and meter out for all rental items
- List job location and purchase order information
- Load items by package or grouping without typing item numbers in manually
- View item notes from rental contract
- Attach merchandise to any rental contract
- Prevents flagged customers from attaching rental items to a contract
- Apply deposits quickly at time of contract
- Add miscellaneous and bulk items to order
- Edit, void or add items to any rental ticket quickly
Reports:
- Customized Rental & Merchandise Contracts
Rental Contract – Closing Contract
Features:
- Automatically Off Clock items with date, time and meter in for all rental items
- Apply discounts with required reason and employee tracking
- Easily add delivery, setup, labor, cleaning, repair, propane and misc charges to any order
- Flexible over-ride of calculated rates, charging for meter only or a user-entered over-ride rate
- Establish a week-end rate for items rented on Saturday but not returned until Monday
- No-Charge feature allows you to list amount item could have cost without adding to totals
- Partial returns and billing feature for contracts with items not returned at same time
- Track Progressive items totals and payments
- Calculate and track interest for late progressive or credit payments
Reports:
- Customized Rental & Merchandise Contracts
- Partial Return billing
- Progressive Billing
Payments / Credits / Interest Tracking
Features:
- Log full or partial payments quickly from rental contract
- Apply credits by accounting code chart
- Quickly accept or over-ride interest charges applied to contract
Accounts Receivable / Month End Report System
Nightly:
- Payments / Payout / Cash Adds / Other Store Payments
- Drawer Balance with Over / Under totals
Monthly (Date Parameters):
- Payments / Payouts / Cash Adds / Credits
- Totals breakdowns for rental contracts closed or progressed by; rental Income, sales tax, misc. charges, discounts, interest, mdse / equipment sales, etc.
- Inventory split report for revenue sharing
Accounts Receivable:
- Statements
- Aging Detail / Summary
- Progressive Statements / Billing
Misc.:
- Items no-charged by employee
- Discounts by employee
- Over-Rides by employee
- Equipment Sold by user-defined date parameters
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